Application Requirements
Please see the requirements on this page.
I have submitted my application, what happens now?
Please refer to the Review Process, here.
Applications are reviewed once the deadline has passed, not on a rolling basis.
Reviews can take up to 3months. Award announcements can generally be expected in May.
I've been awarded the grant, what happens now?
You have received your Letter of Intent and your Guidelines. Please sign and return them to [email protected]
Now you must:
1. Contact your host department (at least 3 months before your intended stay) and verify if you need a visa.
2. Confirm the dates of your stay with your Host Department and communicate those to Alliance
Alliance manages the grant:
- Publishing the call for applications
- Reviewing the applications
- Managing the selection process
- Sending out the Letter of Intent and the Guidelines once the awardees have been confirmed
- Disburses the grant via reimbursement
Your Host Department is your go-to. Work with them to:
- Process your visa application (if relevant)
- Discuss health insurance needs
- Discuss associated fees (if relevant)
- Discover campus resources for research
Information on visas to go to France can be found on the Embassy website here.
Please contact your host school.
Please contact your host school.
Using Air BnB in Paris is possible, however it is not a reimbursable expense.
I have completed my stay, what now?
- Send your academic report to [email protected]
- Send your reimbursement request (you have 120 days from the last day of your stay)
- If you are a Columbia student, complete the non-profiled payee form
- If you are a non-Columbia student, you'll complete the Candex Reimbursement Form.
- PLEASE NOTE: Expenses MUST be in the same order as the receipts supplied. Otherwise, it will get denied, and the process will be exponentially longer.
- Prepare and submit a detailed expense report including all receipts and corresponding proofs of payment. Each expense should be clearly documented with a description, vendor, date of purchase, and amount.
Please combine organized expenses and proofs of payment into a single document.- Allowable expenses can be found here
SPECIAL NOTE: please consider only submitting large ticket items (airfare, lodging) as all expenses have to be itemised.
For reference, here is an example of how to format your expense documentation in line with Columbia’s Accounting and Audit & Review team requirements:
*Refer to your Non-Profiled Payee Worksheet Expense Item 1 “Airfare”
Expense Item 1 – Airfare
Page 1: Airfare receipt
Page 2: Airfare Proof of Payment (e.g., bank statement)
*Refer to your Non-Profiled Payee Worksheet Expense Item 1 “Rental - Apartment”
Expense Item 2 – Rental - Apartment
Page 3: Rental Agreement (Receipt)
Page 4: Rental Proof of Payment (e.g., bank statement)
Cotutelle or Codirection?
No, Columbia does not permit co-tutelles, an arrangement whereby a student receives doctoral degrees from two institutions simultaneously. HOWEVER Columbia faculty may serve on dissertation committees for students in other institutions; they may also serve as co-advisors (codirection) of the dissertation if the internal rules of the other university allow it. In such instances, the single degree would be issued by the other institution.
Yes: Columbia faculty may serve on dissertation committees for students in other institutions; they may also serve as co-advisors (codirection) of the dissertation if the internal rules of the other university allow it. In such instances, the single degree would be issued by the other institution.
If you wish to have a faculty member co-supervise your dissertation, we advise you to identify someone who would be best positioned to take on that task, based on their expertise. Your doctoral supervisor may suggest the names of potential co-advisors as well. This would be the best course of action.
Alternatively, if you provide us with more details about your proposed research topic, we can offer suggestions. Please email us at [email protected] for further assistance.