1.Project timeline: The project-related expenses should be incurred within one year of the date of award.
2. Communication: Awardees are responsible for informing, at least 3 months in advance, their two faculty supervisors of the proposed dates of their stay, as well as confirming the date of their proposed arrival with the Director of Academic Administration and Finance of the Host/Sponsor Department.
Awardees are responsible for contacting their Host/Sponsor Department to obtain the correct visa documentation (i.e., all Visiting Scholars entering the United States from a Paris institution must obtain J-1 status before arrival).
3. Report: Awardees are required to submit to the Alliance Program a final Academic Report on the research conducted at the host university, signed by the host institution supervisor, within one month of the end of their mobility period. This report (of no more than 750 words) will describe the benefits of the stay from an academic, personal, and professional point of view. A 200 words summary of the report is also required for posting on the Alliance website. The submission of the mentioned report is a requirement for the payment of the grant.
4. Payment of the grant. The grant will be attributed via expenses reimbursement upon completion of the research and conditional upon the submission of the final academic report. All expenses associated with the research project should be listed in a signed Expenses Report, which must be sent to the Alliance office within 120 days from the date of the first expense. Original supporting documents, including flight information, hotel bills, and receipts should be attached to this report, with appropriate proof of payment. In compliance with Columbia accounting practices, personal letters will not be accepted as proof of payment. Students should collect all receipts relevant to the Alliance grant from the outset.
All Alliance Doctoral Mobility Grant recipients entering the United States from a Paris institution must obtain J-1 status before arrival. Recipients should initiate their visa application process promptly as processing time can be lengthy and entail delays.
5. Conditions. Students who do not comply with the timeline and conditions detailed above will not receive the grant.
6. Acknowledgement. Recipients are expected to acknowledge the support of the “Alliance Doctoral Mobility Grant” in any papers, publications or resumes, and to provide the Alliance team with copies of these papers and publications.
All Columbia University students and faculty members who will travel internationally within an Alliance granted project should refer to the International Travel Planning Policy, and are encouraged to register their travels through the University’s Global Travel website.
Results are usually announced in May.